Objective

To develop an automated exam scheduling system that efficiently schedules exams, allocates seats, manages conflicts, and provides real-time notifications to students and staff.

Key Features

 Student Panel:

• Secure registration and login

• View scheduled exams and timings

• Check seat allotment and exam center location

• Receive notifications/reminders about upcoming exams

 Teacher/Exam Coordinator Panel:

• Create and manage exam schedules

• Define exam details: course, date, time, duration

• Monitor seat allocation and resolve conflicts

• Generate hall-wise or student-wise seating charts

• Send notifications to students about schedules

 Admin Panel:

• Manage users (students, teachers, coordinators)

• Approve or modify exam schedules

• Allocate classrooms and seating capacity

• Handle rescheduling and conflict resolution

• Generate analytical reports: seat occupancy, exam overlaps, attendance

Tech Stack

Workflow (Step-by-Step)

1. User Registration & Login

• Students and teachers log in securely

• Role-based access: student, coordinator, admin

2. Exam Scheduling

• Coordinator inputs exam details: subject, course, date, time, duration

• System checks for conflicts: overlapping exams, teacher availability, room availability

• Assigns preliminary schedule

3. Seat Allotment

• Assign students to seats based on hall capacity, course, and student group

• Generate seat numbers and seating maps

• Resolve conflicts automatically (e.g., multiple students for same seat)

4. Notifications

• Notify students via email/SMS about exam schedule and seat allotment

• Updates sent for any rescheduling or changes

5. Monitoring & Analytics

• Track seat occupancy and attendance

• Generate reports for coordinators and admin: exam-wise, hall-wise, student-wise

• Detect and manage anomalies in seating or scheduling

6. Optional Advanced Features

• Integration with student ID cards or QR codes for attendance verification

• AI-based conflict resolution and optimal seating arrangement

• Mobile app integration for real-time alerts and updates

• Printable seating charts and reports