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Smart Booth Allotment at Events

Objective:

To develop a system that intelligently assigns exhibition or event booths to vendors/exhibitors based on predefined criteria (preferences, category, size, and availability), optimizing space usage and reducing manual effort.

Why Choose This Project:

  • Automates booth allocation, saving time for event organizers.

  • Ensures fair and optimized distribution of booth spaces.

  • Reduces human error in manual allocation.

  • Provides analytics for booth utilization and exhibitor preferences.

  • Can handle multiple events and dynamic changes in booth availability.

Key Features:

Feature Description
Exhibitor Registration Vendors can register with company details, booth preferences, and category.
Booth Inventory Management Track available booths, sizes, and locations in real-time.
Smart Allocation Algorithm Automatically assigns booths based on preferences, category, and space optimization.
Manual Override Admin can manually reassign booths if needed.
Interactive Booth Map Visualize booth layout and allocation in real-time.
Notifications Email/SMS updates to exhibitors with booth details and changes.
Admin Dashboard Manage exhibitors, booths, allocation rules, and generate reports.
Multi-Event Support Handle allocations for multiple events simultaneously.
Analytics & Reporting Insights into booth usage, popular areas, and exhibitor distribution.

Technology Stack:

Layer Technologies
Frontend HTML5, CSS3, Bootstrap, JavaScript, React (optional SPA)
Backend Node.js with Express or Java Spring Boot
Database MySQL / PostgreSQL / MongoDB
Authentication JWT or Spring Security
Notifications SMTP / SendGrid / Twilio
Visualization Interactive booth map via D3.js, Konva.js, or SVG graphics
Hosting / Cloud AWS / Azure / Firebase

Working Flow:

  1. Exhibitor Registration

    • Vendors provide company details, booth preferences, and category.

  2. Booth Inventory Setup

    • Admin uploads booth layout, sizes, and availability for the event.

  3. Smart Allocation

    • Algorithm automatically assigns booths considering preferences, category, and proximity.

  4. Notification & Confirmation

    • Allocated booth details sent to exhibitors via email/SMS.

  5. Manual Adjustment (Optional)

    • Admin can override allocation if needed due to special requests or constraints.

  6. Analytics & Reporting

    • Admin views allocation efficiency, popular booth zones, and exhibitor distribution.

Main Modules:

  1. Exhibitor Module: Registration, preferences, view assigned booth.

  2. Booth Module: Inventory management, layout visualization, and allocation rules.

  3. Allocation Module: Smart algorithm for automated booth assignment.

  4. Admin Module: Manage exhibitors, booths, allocations, and generate reports.

  5. Notification Module: Send booth confirmation and updates to exhibitors.

Security Features:

  • Secure login for admin and exhibitors.

  • Role-based access control.

  • Encrypted exhibitor and allocation data.

  • HTTPS for secure communication.

Visualization Options:

  • Interactive Booth Map: Drag-and-drop or hover to see allocated booths.

  • Analytics Dashboard: Occupancy trends, popular areas, and category-based allocation.

  • Mobile-Friendly View: Exhibitors can check booth allocation on mobile devices.

  • Real-Time Updates: Immediate reflection of changes in booth allocation.

This Course Fee:

₹ 1899 /-

Project includes:
  • Customization Icon Customization Fully
  • Security Icon Security High
  • Speed Icon Performance Fast
  • Updates Icon Future Updates Free
  • Users Icon Total Buyers 500+
  • Support Icon Support Lifetime
Secure Payment:
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