5000+ Computer Science Projects | Degree | Diploma | MCA | BCA

Event, Travel & Ticket Booking
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Volunteer Management for Events

Objective

To develop a volunteer management system that helps event organizers recruit, assign, and manage volunteers efficiently. The platform ensures role allocation, communication, scheduling, and performance tracking for volunteers in small to large-scale events.

Key Features

Feature	Description
Volunteer Registration	Volunteers can sign up with personal details, skills, availability, and preferences.
Role Assignment	Organizers assign roles (usher, ticket counter, logistics, technical support, security, etc.) based on skills and availability.
Shift Scheduling	Automated scheduling of volunteer shifts to avoid overlaps and ensure coverage.
Communication Tools	Notifications, chat, and email/SMS alerts for updates and instructions.
Training & Resources	Volunteers can access training materials, guidelines, and event FAQs.
Attendance Tracking	Volunteers check in/out digitally for their shifts.
Task Dashboard	Volunteers see assigned tasks, timing, and locations.
Organizer Dashboard	Track volunteer performance, attendance, and manage role reallocations.
Feedback System	Organizers provide feedback to volunteers, and volunteers can share experience.
Certificate Generator	Auto-generate participation certificates for volunteers after the event.

Technology Stack

Frontend: React.js / Angular, Bootstrap / Tailwind CSS
Backend: Spring Boot (Java) / Node.js (Express) with REST APIs
Database: MySQL / PostgreSQL (volunteer data, tasks, attendance)
Authentication: JWT / OAuth2 (role-based access: Admin, Organizer, Volunteer)
Cloud & Services: Firebase (notifications), AWS S3/Drive (training docs), Twilio/SendGrid (SMS/email)

Workflow

Volunteer Registration → Volunteers create profiles with skills and availability.
Organizer Setup → Organizers define event details, required roles, and number of volunteers per role.
Role Assignment & Scheduling → System assigns volunteers to roles and shifts based on criteria.
Training & Resources → Volunteers access preparation material via portal.
Event Execution → Volunteers log in, check assigned tasks, and perform duties.
Attendance & Monitoring → Organizers track attendance and task completion in real-time.
Feedback & Certification → Organizers give ratings, and volunteers receive certificates.

User Roles

Admin → Manages platform, user accounts, security, and disputes.
Organizer → Creates events, defines roles, assigns volunteers, tracks performance.
Volunteer → Registers, views assigned roles, checks schedules, and completes tasks.

Security Features

Role-based access control (Organizer, Volunteer, Admin).
OTP verification for volunteer registration.
Encrypted personal data and attendance logs.
Fraud prevention by limiting duplicate registrations.

Analytics

Volunteer Participation Rate → Registered vs. active volunteers.
Attendance Reports → Shift attendance and punctuality.
Role Fulfillment Rate → % of required roles successfully staffed.
Feedback Analysis → Volunteer performance scores and event satisfaction.

What You Get

A centralized volunteer management system.
Smooth role and task allocation.
Efficient event staffing and monitoring.
Certificates and recognition for volunteers.
Improved communication and coordination during events.

Why Choose This Project?

Volunteer management is essential for college fests, NGOs, marathons, cultural events, and conferences.
Reduces manual effort in scheduling and tracking volunteers.
Adds value with certificates, performance tracking, and analytics.
A real-world applicable project combining management, scheduling, and communication systems.