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Guest List & Invitation Tracker

Objective

To develop a web and mobile platform that allows event organizers to manage guest lists, track invitations, RSVPs, and attendance in real-time. The system simplifies event planning, ensures accurate tracking, and improves communication with attendees.

Key Features

Feature Description
User Registration & Login Organizers create accounts to manage events and guest lists.
Guest List Management Add, edit, or remove guests with details such as name, contact, and RSVP status.
Invitation Sending Send invitations via email, SMS, or in-app notifications.
RSVP Tracking Track responses in real-time and update attendance status.
QR / Barcode Entry Generate unique QR codes for guests for easy check-in at events.
Notifications & Reminders Notify guests about event updates, reminders, or changes.
Admin Dashboard Monitor guest lists, track RSVPs, attendance, and generate reports.
Search & Filters Search and filter guests based on RSVP status, attendance, or categories.
Analytics & Reporting View guest engagement, attendance percentage, and event turnout.

Technology Stack

Frontend (User & Admin): React.js / Angular / Vue.js, Tailwind CSS / Bootstrap, React Native / Flutter for mobile

Backend: Node.js (Express) / Django / Spring Boot, REST APIs

Database: PostgreSQL / MySQL (guest data, events), MongoDB (analytics and logs)

Notifications: Firebase / Twilio / SendGrid for email, SMS, and push notifications

Cloud & Hosting: AWS / Azure / GCP for scalable hosting

Workflow

  1. Organizer Registration/Login → Create account and configure profile.

  2. Event Creation → Add event details such as date, time, location, and description.

  3. Guest List Management → Add guests manually or via import; assign categories or groups.

  4. Invitation Sending → Send invitations through selected channels with RSVP tracking.

  5. RSVP Tracking → Guests respond; system updates status in real-time.

  6. Event Check-In → Guests check-in using QR codes or barcodes; attendance recorded.

  7. Notifications & Reminders → Automated reminders sent to guests about the event.

  8. Analytics & Reports → Dashboard displays guest engagement, attendance stats, and event turnout.

User Roles

  • Event Organizer/User → Create events, manage guest lists, send invitations, track RSVPs.

  • Guest/Attendee → Receive invitations, RSVP, and check-in at events.

  • Admin → Oversee platform activity, manage users and events, ensure data integrity.

Security Features

  • Role-based access control (RBAC)

  • Secure authentication using JWT / OAuth 2.0

  • Encrypted storage of guest personal data

  • GDPR-compliant handling of personal information

  • Secure QR / barcode generation to prevent duplicate check-ins

Analytics

  • Number of invitations sent and RSVPs received

  • Attendance percentage and on-site check-ins

  • Guest engagement and response times

  • Event turnout trends and demographic insights

  • Notifications effectiveness (reminder clicks, RSVPs)

What You Get

  • Fully functional guest list and invitation tracker platform

  • Real-time RSVP and attendance tracking

  • QR/barcode-based check-in system

  • Notifications for invitations, reminders, and updates

  • Admin dashboard with analytics and reporting

Why Choose This Project?

  • Simplifies event planning and guest management

  • Demonstrates full-stack development with real-time tracking and notifications

  • Scalable for multiple events, guest lists, and communication channels

  • Provides practical tools for organizers, corporate events, weddings, and parties

  • Combines convenience, analytics, and automation for effective event management

This Course Fee:

₹ 2499 /-

Project includes:
  • Customization Icon Customization Fully
  • Security Icon Security High
  • Speed Icon Performance Fast
  • Updates Icon Future Updates Free
  • Users Icon Total Buyers 500+
  • Support Icon Support Lifetime
Secure Payment:
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